We're Hiring! Elliott Associates Seeks Qualified PROPERTY MANAGEMENT ASSISTANT

We're hiring! Elliott Associates is looking to add qualified individuals in the following positions:

Property Management Assistant
Full Time
Salary to Commensurate with Experience

GENERAL POSITION SUMMARY
The Assistant Property Manager is assigned to a Property Manager and a designated portfolio of properties and will literally become wedded to both. Their joint responsibilities are considerable and the potential range of tasks can be daunting. A smooth and harmonious coordination can be reached with seamless team work, respect, loyalty and open communication. Any less devotion will only spell trouble for the team and so it is important that the Property Manager feel the utmost confidence in their assigned Assistant Property Manager. Customer service will be the key to the success of this Team: to the client, the tenants, the vendors, as well as the cross-departmental co-workers who will join you on your portfolio Team. Greatest success in meeting the requirements of this position will be found by those who can communicate well and are capable of coordinating their work with others. As a company who will invest much time and expense in training Assistant Property Managers, we will be seeking individuals whose professional goals include the desire to move through the ranks to Property Manager and Senior Property Manager.

ESSENTIAL FUNCTIONS/TASKS:
1. Assists Property Manager in management of properties and provides a variety of administrative and clerical functions in support of Property Management staff.
2. Participates in budget preparation and execution, prepares statistical analysis
3. Oversees building operation management
4. Coordinates facility maintenance and repair
5. Monitors and provides resolution with regard to tenant relations
6. Monitors vendor RFP's, proposal evaluations, and contractor performance
7. Helps maintain lease administration if necessary
8. Reviews daily security reports and initiates follow-up actions as appropriate
9. Assists with move-in/move-out procedures as needed
10. Assists Property Manager with collection of overdue payments from tenants
11. Drafts, proofs and/or finalizes correspondence for assigned Property Managers as needed, using word processing software
12. Uses various software packages and other aids to produce (or assist other staff in producing) accurate documents, presentation materials, charts, and graphics with established deadlines
13. Organizes, researches and gathers required data for documents, presentations, etc.
14. Handles departmental mailings in a timely manner
15. Maintains formal files on managed properties for
16. Transcribes and finalizes documents as needed
17. Maintains relationships with all tenants, ensuring consistent application of property policies.
18. Maintains relationships with other departments within the company, including accounting, facilities operations, information technology and maintenance.
19. Maintains relationships with vendors and property management staff. Interactions usually involve information exchanges, providing work direction, and dealing with problem resolution for tenant concerns.
20. May provide work direction to building engineers, day porters, vendors and other office staff.
21. Prepare and maintain a Project Book and maintain for each assigned property which provides information on buildings, utilities, contractors, contracts, emergency procedures, and other information useful to the operation of the properties.
22. Prepare annual budgets and business plan for assigned properties.
23. Prepare weekly or monthly reports for assigned properties and other reports which may be required.
24. Review operating statements for accuracy and resolve discrepancies with accounting including variance explanations as required.
25. Develop and implement a tenant relations program in coordination with Project Team.
26. Respond to and resolve tenant complaints on assigned properties in a timely and professional manner.
27. Administer tenants' compliance with the terms of the lease.
28. Implement rent collections procedures to obtain timely collection of rent.
29. Maintain Work Order Log Book and related work orders.
30. Maintain all project files in current order.

Please contact us for full explanation of the position. Resumes and salary requirements can be sent to Leanne Johnston @ leannejohnston@elliottassociatesinc.com