Come Join Our Team: Be The Next EAI PROPERTY MANAGER

Property Manager
Full Time
Salary to Commensurate with Experience

GENERAL POSITION SUMMARY
The position of Property Manager is central to the core of our Client Services and of the Property Management Team. Sound property management rests as the enduring core of EA and is the foundation from which we will continue to build this company for success in the next decade. Given an extensive portfolio of properties and tenants, the PM is often our direct voice to the client and therefore represents the professionalism of our entire company by every action. We seek only the most experienced and professional individuals to fill these positions. Because of our unique job requirements and high expectations, we find the most success when we recruit and train our methodology from within our own ranks. The path from Assistant Property Manager to Property Manager to Senior Property Manager requires serious study and a lengthy experiential apprenticeship. Only the most serious need apply. Our preference is to hire ambitious individuals who seek such a long-term challenge.

ESSENTIAL FUNCTIONS/TASKS:
1. Work with the Director of Client Services, Asset Managers, Principals and members of the property management team to increase the value of assigned properties by creating and implementing a comprehensive management and leasing plan.
2. Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc.
3. Responds to tenant needs and coordinates with staff to resolve problems. Maintains positive relationships and high retention levels with all tenants. Responds to all problems and concerns and ensures compliance with rules and regulations. Assures optimal functioning of building systems (HVAC, fire/life safety equipment, elevators, etc.) and security systems.
4. Interacts regularly with property owners to ensure that objectives are being met. Anticipates and responds to owner's needs and concerns. Oversees the preparation of accurate, timely and complete reports.
5. Supervises the planning, budgeting and control of operating and capital expenditures. Oversees and approves the calculation of all special billings. Prepares annual budgets, forecasts, management plans, monthly performance reports, and variance reports. Understands and provides explanation for variances.
6. Trains and develops staff, provides coaching/counseling, conducts appraisals, and makes hiring decisions. Addresses complaints and resolves problems.
7. Performs regular inspections of property. Recommends and directs alterations, maintenance and reconditioning of property as necessary. Contracts for vendor services and supervises as required. Requires basic understanding of tenant and capital improvements.
8. Coordinates marketing and leasing of properties, shows space, qualify prospective tenants, and negotiates new leases and lease renewals. Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants and tenant improvement department. Performs lease administration duties including preparing vacant space for lease, verifying lease data, and keeping abreast of future requirements.
9. Oversees the collection of rent, payment of expenses, compliance with lease terms and preparation of all required legal notices. Recommends and coordinates legal action as necessary.
10. Participates in civic and business organizations. Attends BOMA and/or IREM programs and activities. Conducts and maintains relationships with "key" clients/tenants, industry and trade associations, representatives of government, public service organizations, customers and vendors as necessary in the overall management of the property.
11. Through sound supervision and planning, motivate and monitor a portfolio team to accomplish the following:
- Respond to and resolve tenant complaints on assigned properties in a timely and professional manner.
- Administer tenants' compliance with the terms of the lease.
- Implement rent collections procedures to obtain timely collection of rent.
- Recommend action to be taken regarding tenant default and implement plan as determined by the Director of Client Services and Senior Property Manager. Coordinate action required by Landlord related to tenant default.
- Inspect properties on a weekly and monthly basis for maintenance needs.
- Coordinate maintenance and refurbishment needs with Facilities Services Team and follow up through completion, monitoring work orders.
- Obtain bids for common area maintenance contracts, tenant improvements and capital expenditures and analyze for value. Prepare contracts and associated in-house paperwork for expenditures.
- Supervise contractors and related work through successful completion. Obtain Labor and Materials lien releases from contractors. Post Notices of Non-Responsibility as needed.
- Conduct walk through with tenants prior to occupancy and upon expiration of lease, complete related paperwork for closing out tenant account on a timely basis.
- Maintain all project files in current order.

Please contact us for full explanation of the position. Resumes and salary requirements can be sent to Leanne Johnston @ leannejohnston@elliottassociatesinc.com